Management Accounts Assistant

Please email CV to anthony@crippsrecruitment.co.uk

This is a broad role reporting into the Financial Controller of our international client, with offices around the UK. The role offers flexible hours with up to 2 days' working remotely.

Our client possesses a friendly and sociable team and believes that collective enthusiasm, diversity, and passion for their service is the root to their long success.

The opportunity is to join their well-established office in Oxford with a finance team of 6 and 30 technical team members. You will be based in a historic building, only 10 minutes cycle ride from the heart of the City.

You will be organised and proactive and you will support the Financial Controller and Finance Director with a variety of financial duties such as monthly billing, managing sub-consultant invoicing, coordinating employee expense and timesheet reports and monitoring business costs and overheads. The role consists of some general office administration support tasks, as well as a high usage of their financial management software. The enthusiasm to learn and be able to adapt to a new system is important.

Key responsibilities & duties include:

Finance:

- Client billing for the South region, liaising with South region project managers for invoice approval and sending out to clients

- Fee forecast spreadsheet updating and maintenance

- Coordination of sub-consultant invoicing, liaising with clients & project managers internally and reconciliation of costs

- Company credit card transaction imports and maintenance of credit limits

- Monitoring internal business costs, such as printing, mileage, postage

- Financial reconciliations for Project Managers

- Overseeing fee, PO and contract administration

- Occasional support with aged debtors and credit control

- PO approval of Overhead costs in conjunction with the budget

- Approval of expense claims posted to overhead General Ledger codes

- Approval of overhead timesheet lines

- Monitoring and reporting on employee utilisation data

- Review project WIP balances for the North region

- Process month-end journals in co-ordination with sub consultant reconciliation work

- Reconciliation of fee forecast & invoicing list to management a/cs

- Fixed Asset Register and posting of depreciation

- Assist in preparation of the VAT return

- Month end Journals to include prepayments & accruals

- Reconciliation of Balance Sheet accounts

- Bank Reconciliations in multiple currencies

- Provide quarterly balance sheets for bank MI data

- Foreign Withholding Tax (WHT) Reconciliation and posting at year end

- Assist with month end management accounts

- Assist with statutory accounts

- Any other ad hoc tasks as directed by the Financial Controller or Finance Director

On the system you will be:

- Carrying out most of the above tasks

- Creating, updating and amending supplier, project, contact and client records

- Producing management reports

- Setting up billing rate tables and billing terms

- Attending Admin & Super User group meetings

- Support / cover for Financial Controller in project/employees updates

- Supporting employees with use of bespoke software

- Update monthly exchange rates

- Open timesheets and following period

- Query resolution and investigation

- Become a super user from both an admin and a PM position and provide local training and assistance where needed

These duties will need to be performed whilst ensuring confidentiality with regard to projects, employees and finance

The nature of finance work is often time pressured when there are important deadlines to meet, and it may be necessary to work extra hours when required

Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and abilities to perform the duties of the job.