Part-time Purchase Ledger/IT

An opportunity has arisen within one of Oxford's healthcare charities for a Purchase Ledger/IT officer 18 hours/week. This is a small, friendly charity with an excellent reputation for service.

Reporting to the Finance Manager, the role will involve Accounts Payable, Procurement and IT responsibilities. The IT experience is not essential if a candidate is open to relevant training, which would be provided.

Duties would include:

Accounts payable:

  • Ensure all documentation and information required to process payments are provided and accurately filed.
  • Process financial accruals and reversals, maintaining and updating related journal for accruals.
  • Initiate and manage the payment run process, support the checking for duplicate invoice payments, and processing credit notes in the system.
  • Liaise with the supply chain to ensure any payment issues are resolved.
  • Log and track all payments.
  • Send out email remittance forms.
  • Provide support staff and departments through raising of purchase orders and processing of payments.
  • Support the process to ensure payments to suppliers are made to the agreed trade terms, ensuring prompt payment discounts are realised where agreed.
  • Undertake any necessary training associated with the duties of the post and participate in training and development procedures.
  • Analyse processes into their constituent parts, identify problems and suggest solutions.
  • Other reasonable duties as and when required.

Procurement:

  • Organise purchase orders.
  • Assisting ordering with suppliers
  • Checking all invoices against receipts/delivery notes
  • Negotiate prices with suppliers to achieve the best value for money and place all orders with suppliers
  • Check and pass invoices for payment

IT assistance:

For these duties. it is not essential that a candidate should have had experience, but it requires a willingness to do some relevant training that would enable the job holder to do the duties required.

Our client has IT support consultants; hence you would be the first point of contact in house for the requests coming from staff and patients. Then you should be able to assess the issue and decide whether you can do it yourself or pass it over to consultants.

The main duties that we expect you to do after relevant training include:

  • Provide basic IT support to staff and occasionally to patients.
  • Sort out issues reported to you as whether it can be done by your it or lead the matter to our IT consultants.
  • Support users in trouble shooting their problems arising from malfunctioning software, audio-visual, and telephone systems.
  • Liaise with our IT consultants on behalf of staff and patient’s
  • Liaise with our specialist software service support providers to ensure that the problems encountered are sorted out.
  • A good communication system is needed to contact support services for various digital systems such care planning, medication and call bells.
  • Knowledge of GDPR for data protection is desirable.
  • Ensure all software updates on time.
  • Assist in staff training of IT systems and organise training documentation

Have a good working knowledge of accounts payable, procurement and a bit of IT systems.

Our client requires the following as essential qualities:

  • Exposure to generalist Accounts payable and procurement duties
  • Competent in accounting software and Excel
  • Trustworthy, diligent, and self-motivated
  • Good communication skills and a team player

Additionally required are:

  • A flexible, adaptable approach - they are a small charity and with a friendly team. You may be asked to help with IT issues, and you make utmost effort to accommodate these kind of requests.
  • Good customer service skillset, going above and beyond the call of duty where necessary
  • Ability to operate in a service driven culture, continuously challenging and seeking to be better
  • Strong organisation and time management skills, and a high level of inputting accuracy
  • Able to organise own workload and to reprioritise at short notice to meet deadlines
  • Ability to think outside the box and bring in ideas to improve processing payments and procurements

Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and abilities to perform the duties of the job.

Salary range
198-216weekly
Contract type
Permanent
Hours
Part-time
Location
Headington, Oxford
Reference number
CH000119
Required skills